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FAQ's- Faculty & Staff





Faculty/Staff: Getting Started with SharePoint

Frequently Asked Questions

SharePoint is a Microsoft tool used to connect people and information. It provides a central location for sharing information with other users. It is a management and document management system. SharePoint is web-based and accessible from anywhere in the world via an internet connection

Getting Started

How do I access SharePoint?

What is My Site?

What is my Links?

My Home Vs. My Profile

How do I edit My Profile?

How do I Create a Calendar?

How do I delete a list item?

Where are HR Forms located?

Site Development

New! What is a Library?

New! How do I create a library?


Getting Started

How do I access SharePoint?

The campus intranet has been logically divided into two portals: an administrative portal for non-student oriented sites and a collaborative portal for student-oriented sites. Faculty and staff have access to the administrative portal, and the collaborative portal.

The administrative portal URL is To logon point your browser at the URL given above. You will be prompted to login. Your username is your email address (including the and the password is your usual LAN password.

The collaborative portal URL

If you are having difficulty logging in or would like further information please contact the Help Desk at 280-HELP or

What is My Site?

My Site is a personal site that gives you a central location to manage and store your documents, content, links, and contacts. My Site serves as a point of contact for other users in your organization to find information about you and your skills and interests.

My Site presents lists of memberships, such as distribution lists, and shows you how you can share those lists with other people. My Site displays a list of your colleagues and an organization hierarchy diagram to show your position within your immediate team. When other people visit your My Site, they can quickly see what they have in common with you —colleagues whom you both know, memberships that you share, and the first manager whom you both share.

My Home vs. My Profile

Your My Site includes two parts: a personal site called My Home and a public profile page called My Profile.

My Home

You are the administrator of the personal site, which starts with a private home page. My Site is similar to having your own personal SharePoint site — you can create document libraries and picture libraries, calendars, surveys, tasks, and other SharePoint lists. You can create other pages on your personal site and provide links
to those pages by using your public home page. Any of the documents and lists that you create in your personal site can be shared with other people or viewed by only you.

My Profile

Your administrator determines how the profile page looks, but you decide whether to add more detail. You can also control how some of the content on the public profile page is shared with various groups of people. Click on this link to view privacy information.

How do I edit My Profile

1. In the Actions list, click Edit Profile.

2.On the Edit My Profile page, type information for the properties you want to display to other people in your organization.

3. To save these changes, click Save and Close on the toolbar. To leave your user profile without making changes, click Cancel and Go Back.

How do I create a Calendar?

1. Click View All Site Content on the Quick Launch.

2. Click Create on the All Site Content page.

3. Select, Calendar.

How do I delete a list item?

1. If the list is not already open, click its name on the Quick Launch. If the name of your list does not appear, click View All Site Content, and then click the name of your list.

2. Do one of the following:

2a. Point to the list item, click the arrow that appears, and then click Delete Item.

2b. In a Gantt view, point to the item in the list under the graphical view, click the arrow that appears, and then click Delete Item.

2c. In a survey, ensure that you are viewing the responses in a list, instead of an overview of responses. Point to the item, click the arrow that appears, and then click Delete Item.

2d. To delete an item in datasheet view, delete the item directly in the datasheet, or export the data to a database or spreadsheet program and then delete it.

2e. To delete an event from a graphical display of a calendar, click the item in the calendar, and then click Delete Item. To delete a recurring item, click Edit Series, and then click Delete Item.

3. When you are prompted with a warning and you are sure you want to send the item to the Recycle Bin or to delete it, click OK.

Where are HR Forms located?

HR forms are located in the Forms tab on the Top Link Bar. UNO Intranet > Forms

What is My Links?

The My Links page allows you to keep track of your favorite Web sites and access them from any computer on your network. When you log on, My Links appears in the upper-right corner on every site. By using the My Links menu, you can easily add new links, reorganize your links, access sites where you are a member, and click links to save them to your my links list

Site Development

What is a Library?

A library is a location on a site where you can create, collect, update, and manage files with team members.

How do I create a library?

1. Click Site Actions, and then click Create.

2. Under Libraries, Click the type of library that you want to create.

3. In the Name box, type a name for the Library.**The library name is required

4. In the description box type a name of the description for the purpose of the library. **The description is optional.

5. To add a link to the Quick Launch bar, verify that yes is selected in the Navigation section.

6. If you want to record versions of this Library, Select yes in the Document Version section.

7. Click, Create.


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